Roles and Responsibilities

Role of the DRC

The DRC assists the UCSC campus in complying with state and federal laws that mandate equal access to education for people with disabilities. We are the campus’ Americans with Disabilities Act (1990) and Section 504 of the Rehabilitation Act (1973) compliance office for student program access.

What the DRC does:

    • Evaluate student medical documentation to determine disability status and need for accommodation
    • Individually determine and put appropriate, reasonable academic accommodations, in place
    • Provide advising and support for DRC students
    • Provide information and referrals for UCSC students who think they may have a disability
    • Serve as a resource and consultant to faculty and staff

Students must meet eligibility requirements as defined by state and federal laws in order to receive specific accommodations. These accommodations are to provide equal access only, and not an unfair advantage. We put accommodations in place for required academic course activity only

The DRC does not:

    • make testing arrangements EXCEPT for scribes, readers, and laptops. Finding rooms, proctors and exam times are the responsibility of faculty and department staff.
    • provide accommodations for non-classroom related events. That is the responsibility of the sponsoring program or department.

 


 

Student Responsibility

Your students are responsible for:

    • delivering DRC Academic Access (AA) Letters to instructors. If a DRC student does not give you their AA letter, you are not obligated to give them accommodations.
    • speaking with instructors to coordinate their accommodations such as exam accommodations.
    • checking out a PC or Mac exam laptop from the DRC and bringing it to the exam.

As a student with a disability, you are entitled to reasonable accommodations per the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. With these rights come responsibilities. In order to ensure you receive your accommodations, carefully review the following rights and responsibilities:

Rights

  • The right to equal access to a university education.
  • The right to non-discrimination.
  • The right to reasonable accommodations.
  • The right to confidentiality, as described in state and federal law.
  • The right to file a grievance, if legally entitled accommodations are unfairly denied.

Responsibilities

  • Provide proper medical documentation verifying a disability.
  • Disclose my disability-related needs to the DRC and other relevant parties (e.g. Faculty) if requesting accommodations.
  • Make my request for accommodations in a timely fashion. Service request forms and accommodation authorizations should be submitted within the first two weeks of the quarter.
  • Read and follow all directions and procedures (e.g. Exam and note-taker fact sheets, etc).
  • Respect other people’s accommodation needs by not wearing scented products while at the DRC, and by not coming to the DRC while sick with a cold or flu.
  • Self-advocate for my disability needs by regularly communicating with DRC staff and faculty.
  • Notify faculty and the DRC if I decide to cancel accommodations or drop a class.
  • Meet the same academic requirements (with accommodations) as students without disabilities.
  • Abide by the university's code of conduct.

You will be held accountable for the content listed here. If you have any questions or concerns, consult with your DRC coordinator.

Confidentiality Notice

Within the guidelines of FERPA regulations, the DRC may share relevant information about your accommodations to UCSC staff or faculty who have a legitimate educational need to know for the purpose of facilitating these accommodations. We will not disclose any health-related information without your prior consent.

 


 

Faculty Responsibility

If a student gives you an Academic Access Letter, you are responsible for providing the testing and classroom accommodations listed. If you have questions or concerns about a particular accommodation that has been authorized, contact the student’s DRC Coordinator whose name is printed on the AA letter.

Faculty are responsible for:

    • implementing and arranging exam accommodations for DRC students with the help of their department (ie. providing/reserving testing rooms)
    • consulting with th DRC Service Coordinator if you feel the DRC accommodation fundamentally alters a course requirement
    • making course materials accessible in partnership with the DRC

Important points:

    • Students with disabilities should be held to the same standards as other students. If you believe an accommodation fundamentally alters the essential requirements of the course, be sure to discuss this with the DRC Coordinator BEFORE denying the accommodation.
    • If a DRC student does not give you their AA letter, you are not obligated to give them accommodations.
    • If a student asks you for a course-related accommodation, but they are not affiiliated with the DRC, you are not obligated to provide an accommodation. Please refer the student to our office so that we can assist them with their needs.
    • The student’s disability and affiliation with the DRC is confidential. If you have any questions or concerns about your role in maintaining the confidentiality of our students with disabilities, refer to our confidentiality page or contact our office.
    • It is highly recommended you include this statement in your syllabus and also make an announcement during the first class.
    • Clearly communicate any accommodation needs and procedures to Teaching Assistants who are teaching sections for your class.

 


 

UCSC Staff Responsibility

As a university, the entire campus is responsible for making itself accessible per state and federal laws. All staff members who are serving students or the public should be mindful of ensuring all services are equally accessible.

Staff are responsible for:

    • Collaborating with Faculty to arrange exam accommodations, ie. reserving testing rooms (department staff)
    • providing accommodations for department events ie. contacting sign language interpreters and arranging the services, as well as paying for the interpreters. The DRC has a list of local sign language interpreters and agencies as well as captioning services. An updated list can be requested by contacting our office at 831-459-2089. More information on logistics of hiring a sign language interpreter is available.
    • making department offices wheelchair accessible
    • making webpage and on-line forms are accessible to persons using adaptive software
    • making printed brochures available in accessible electronic format
    • being familiar with general etiquette for interacting with persons with a disability

Other campus ADA compliance offices

Susan Willats, (831) 459-3759
Facilities Access, Transportation, and Computing Access, Business Administrative Services
willats@ucsc.edu

Ashish Sahni, (831) 459-4380
ADA Compliance Officer for Employment
diversity@ucsc.edu