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Disability Resource Center
UC Santa Cruz
1156 High Street
146 Hahn Student Services
University of California
Santa Cruz, CA 95064-1077
Email: drc@ucsc.edu
Phone: (831) 459-2089
TTY: (831)-459-4806
Fax: (831) 459-5064

Office Hours: 8am-5pm, Monday-Friday

 

EXAM ACCOMMODATIONS

Disability Resource Center   *   831-459-2089   *   drc@ucsc.edu

 

INSTRUCTOR RESPONSIBILITIES:

Federal regulations require the campus to provide equal access to students with disabilities, including academic accommodations such as these for in-class exams. Exam accommodations can typically include extended time, as well as a quiet test site. Per UCSC’s campus policy, this responsibility falls to you as instructors. When a student is authorized for test accommodations, your responsibilities are described below. If you have any questions or concerns, please contact the Disability Resource Center, 459-2089. Thank you.

  1. Appropriate testing space (quiet, reduced distraction). Contact the designated staff member in your department who coordinates exams early in the quarter if you need assistance with room and/or proctor arrangements. It is recommended faculty provide student names and exam details to the designee for the entire quarter (rather than one exam at a time). Early communication from faculty to the department designee is crucial.

  2. Appropriate time extension as designated in the student’s DRC Accommodation Authorization form. Extended time on exams typically refers to an extra 50% (1 ½x) or 100% (2x) to complete a test. For example, if all students receive 60 minutes to complete an exam, a DRC student with 1 ½x would receive 90 minutes.
  1. Communicate test arrangement details to the student (e.g. the test location site, etc). Faculty may also delegate a contact person such as a T.A. or department designee to convey test details.

  2. Be available (or designate a TA) for questions during exams, if typically provided to the rest of the class.

  1. The DRC can provide test scribes or readers, as authorized for students with disability-related needs with advanced notice from you (at least one week prior to exams if possible). Fill out the Scribe/Reader Request Form located on the sidebar of the DRC’s website faculty/staff page: http://drc.ucsc.edu/faculty_staff/. If you do not receive a response within two business days of submitting the online form, please call us.

 

Note: The DRC does not provide test proctors. Test proctors are not required by law. It is up to you whether or not to provide one (see #1 regarding assistance with proctors).

 

LATE REQUESTS:
Per DRC protocol, students are instructed to submit their requests to faculty no later than 7 business days before an exam. A good faith effort to accommodate late requests is encouraged. However, there may be instances when faculty and departments cannot accommodate late requests.

If a late request cannot be accommodated, arrangements should be implemented for the next exam. There are rare exceptions, including:

*Students with unanticipated, last minute injuries or disability-related episodes (e.g. broken arm or psychiatric hospitalization).

*Students who have been given less than 12 business days notice by faculty for an exam (e.g. at the beginning of the quarter or a "pop" quiz/exam).

In the case of an exception, if a late request cannot be accommodated on the original test date, alternate accommodation arrangements should be provided.