Maintained by drc@ucsc.edu

Guidelines for Documentation

In order to qualify for services you must provide medical documentation that verifies your disability. The more specific the documentation, the better we can recommend and authorize accommodations to meet your needs.

All medical documentation must be current (usually no more than three years old, or 6-12 months old for psychological disabilities), and must meet specific UC system-wide guidelines for documentation.

There are four types of guidelines for assessing disabilities. If you have learning disabilities, ADD/ADHD or psychological disabilities see those specific guidelines.

For all other medical conditions, documentation must include:

1. Clearly stated disability diagnosis
2. Medical history relevant to the disability;
3. Functional limitations described in detail (e.g. specific symptoms, frequency, severity, stamina, medication side effects, etc).
4. List and summary of any testing used in the evaluation (deaf or hard of hearing students should include a copy of their audiogram)
5. Estimated end date (or indicate permanent status)
6. Typed or printed on official letterhead and signed by an evaluator qualified to make the diagnosis (include information about license or certification and area of specialization.)

Documentation can be faxed, mailed or hand-delivered to our office. If you have any additional questions please contact our office at:

UCSC Disability Resource Center
1156 High Street, Santa Cruz, California 95064
Phone: (831) 459-2089 (voice) / (831)459-4806 (TTY)
Fax: (831) 459-5064
E-mail: drc@ucsc.edu
On-campus location: 146 Hahn Student Services